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Visitor Management Software Features

Zero compromise when it comes to end to end coverage of all your visitor management needs.

Contractors

Run a safer workplace with contractor compliance checks and fast registration.

Visitors

Impress visitors with an easy to use iPad and QR code check-in software.

Employees & Staff

Fast, accurate and secure employee time and attendance clock on software.

Visitor Management

Visitor sign in

  • Visitor types

    Customise sign in flows for different visitor types to help with reporting and compliance.

  • Legal agreements and documents

    Display important information and collect signatures for digital record keeping.

  • Branding and design

    Customise sign in points with your logo, branding and your own images and styles.

  • Host directory

    Choose your employees to display in kiosk visitor directories and send sign in and out notifications.

  • Document uploading

    Request documents from your visitors before they arrive or request proof during visitor sign-in

  • Badge printing

    Print instant custom layout ID badges for your visitors when they sign-in or pre-print for collection.

  • Kiosk options

    Setup iPad kiosks with powerful sign in workflows or print simple QR code posters visitors can scan.

  • Language options

    Display your iPad kiosks and notifications in your own or any language by creating your own language files.

  • Custom forms

    Record all types of information with custom forms including plain text, checkbox, multiple choice, yes/no and more

  • Remember visitors

    Speed up the sign in process by allowing visitor quick sign in with QR codes, email, mobile or face recognition.

  • Photo capture

    Take a photo of visitors and their ID for your records and easy identification.

  • Notifications

    Send employees notifications when visitors arrive, in evacuations, visitors overstay or don't sign out.

  • Deliveries

    Offer drivers a quick option to notify for drop offs or signatures required for packages.

Visitor management

  • Cloud web dashboard

    Access your Teamgo settings and reports in the secure web dashboard from any device.

  • Manual sign in and out

    The Teamgo web dashboard lets you manage visitor arrivals and departures manually.

  • Auto sign out

    Set chosen times all visitors signed in are automatically signed out.

  • Geofencing

    Easy auto sign in and out with added benefit of security and advanced analytic capability.

  • Overstay alerts

    Notify visitors and users if people stay on site beyond your set time frames.

  • Capacity alerts

    Limit the number of people who can sign in at a location to ensure you maintain safety and workplace compliance.

  • Watch lists

    Assign visitors to watch lists and trigger notifications when they arrive and sign in on site.

  • Deny access

    Deny access to visitors you place on deny entry lists and send notifications when they attempt to sign in.

  • Contract tracing and health

    Run easy reports for contact tracing needs in the event of a health situation in the community or workplace.

  • Notifications

    Send instant customisable visitor arrival and other notifications by email, SMS, push or integrations.

  • Pre-registration and Invites

    Send visitors invitation emails and schedule appointments, collecting information and documents before they arrive.

  • Notes

    Add notes to visitor sign in records for incident reporting or compliance needs.

  • Real-time reports

    Get a complete overview of your visitor operations with real-time, detailed and exportable web reports and analytics.

  • Data anonymisation

    Automatically, scheduled or manual removal of personal visitor data and records.

Employees

Employee sign in

  • Employee sign in

    Quick and easy employee sign in with QR codes or many other identification options.

  • Time & attendance reports

    Record your employees time and attendance on site with instant records and exportable data.

  • Geofencing

    Easy and secure auto sign in and out with added security and analytic benefits.

  • Sign in forms

    Request additional information from your employees with custom forms and questions.

  • Health screening

    Ask your employees to provide health information to screen for possible workplace risks

  • Remote working

    Sign in employees remotely with the free Teamgo Pass smartphone app for iPhone and Android.

  • Invite visitors

    Employees can pre-register and invite visitors using the Teamgo dashboard or remotely by email.

  • Booking schedule

    Employees have access to a powerful calendar and booking tool to see their upcoming meetings.

Employee management

  • Default contacts

    Assign users to notify for events such as compliance officers, deliveries and default location contacts.

  • Late arrival alerts

    Get instant alert notifications if users do not sign in before a specified time.

  • Watch and deny lists

    Send notifications when important people sign in or denied persons arrive on site.

  • Employee import

    Easily import your employees and users with bulk upload of CSV templates.

  • ID Badges

    Print ID badges for your employees and users using the visitor badge printer or your own full color card printer.

  • Bulk sign out

    Sign out one or multiple employees at once with the secure Teamgo web dashboard

  • Employee groups

    Create groups and assign employees with access, system roles and permissions.

  • Integrations

    Connect with add on integrations and automate user accounts from Azure, Active Directory and more.

Healthy Workplaces

  • Screen visitors

    Send pre-registration invitations to visitors and ask important health questions before arrival

  • Health check forms

    Customise your visitor sign in workflows and ask health related questions.

  • Deny entry

    Setup rules for visitors that deny or allow entry based on form data when they sign in.

  • Capacity limits

    Set workplace capacity limits so you can ensure the workplace maintains safe and compliant operations.

  • Contact tracing

    Lookup live and historical visitor logs and run reports on locations, hosts and data.

  • Contactless

    Enable smart features on iPad kiosks and deploy QR codes for safe and contactless sign in options.

  • Alerts

    Send instant alerts to location contacts when visitors pass or fail kiosk sign in questions.

  • Vaccinations

    Request vaccination certificates from visitors and employees with approve or deny options.

Teamgo Kiosk App (for iPad)

The Teamgo Kiosk app for iPad transforms your front desk into a modern, efficient, and contactless visitor management hub. Designed for businesses of all sizes, this app is the ultimate solution for streamlining visitor check-ins and enhancing workplace security.

  • Self-Service Visitor Check-In

    The kiosk app allows visitors to check in and out independently using an intuitive interface, reducing the need for staff assistance and speeding up the sign-in process.

  • QR Code Scanning

    Visitors can scan pre-issued QR codes for a fast and seamless check-in experience, eliminating the need for manual data entry.

  • Contactless Sign-In

    The kiosk supports touchless check-ins via smartphones, ensuring a hygienic and modern experience for guests.

  • Custom Badge Printing

    Instantly print personalised visitor badges, complete with names, photos, and visit details, ensuring professional identification for all guests.

  • Digital Visitor Passes

    Offer visitors digital passes sent to their devices, providing an eco-friendly alternative to printed badges.

  • Host Notifications

    Notify meeting hosts in real time when their visitors arrive, ensuring a smooth and professional welcome experience.

  • Advanced Settings

    Set the iPad to sleep and wake up with the Teamgo app ready to sign in visitors, connect your printer and keep the iPad and app running efficiently.

  • Visitor Screening

    Screen visitors with tailored questions, document requests, or watchlist checks to maintain workplace safety and compliance.

  • Photo Capture for Security

    Capture photos of visitors during sign-in for enhanced identification and security, keeping accurate records of all entrants.

  • Document Photos

    Capture photos of documents and licenses with the iPad kiosk and record data as part of your visitor sign in requirements.

  • Emergency Evacuation

    Record visitors on-site in real time during emergencies, ensuring everyone is accounted for and safe during evacuations.

  • Customisable Branding

    Personalise the kiosk interface with your company’s logos, colours, backgrounds, screensavers and messages to create a professional and branded visitor experience.

  • Multilingual Support

    Provide sign-in options in multiple languages to cater to international visitors and ensure inclusivity.

  • Real-Time Reporting and Integration

    Access live visitor data and generate detailed reports through the Teamgo dashboard, while integrating seamlessly with badge printers, scanners, and third-party workplace systems.

Pass App (Smartphone)

The Teamgo Pass app is a powerful yet easy-to-use companion for your visitor management system, available for both iPhone and Android. Designed with convenience and efficiency in mind, it streamlines how visitors interact with your workplace. It’s 100% free and available to all users of Teamgo products.

Employees

  • Employee account

    Manage employee details, notifications and sign in settings with the Teamgo system.

  • QR codes

    Generate your own unique user QR code you can scan on various Teamgo supported products and services.

  • iPad Kiosk Sign In

    Scan your QR codes on the iPad kiosk app and check in fast, contactless and secure.

  • Remote Sign In

    Lookup your nearest sign in location, or enter any address to sign in when outside the workplace.

  • Geofencing

    Easy sign in and out with geofencing automation that delivers better security and analytics for your staff.

  • Notifications

    Get push notifications sent directly to your Teamgo pass app and manage your email and SMS settings.

  • Reports & Guests

    See your visitor history and lookup your guests contact information and sign out options.

  • Schedule

    See your personal Teamgo schedule including your visitors and all system bookings.

  • QR code scanner

    Scan Teamgo QR codes using the Pass App scanner and sign in at various QR code sign in points.

  • Contact share

    Scan other Teamgo Pass users QR code and instantly add new contacts to your smartphones address book.

Administrators

  • Employee Features

    All standard employee options available in the Teamgo Pass app for Administrators

  • Live Reporting

    Get live up to date visitor reports on your smartphone, empowering you to monitor traffic across workplaces.

  • Visitor records

    Receive visitor sign in data and see who has arrived and any important questions they need to answer before entry.

  • Emergency Activation

    Lock down sign in points and notify your workplaces of immediate emergencies and procedures to evacuate.

  • Emergency Messaging

    Send detailed and informed emergency instructions your workplace visitors in a critical event.

  • Sign out guests

    Lookup. visitors at the workplace, see their contact information and easy sign out with one tap.

Web Dashboard

  • Manage multiple locations

    With each location license for your plan you can manage all your Teamgo workplaces from one dashboard.

  • Global analytics

    Get an overview of your visitor traffic with visual analytics and reports you can filter, sort and export.

  • Location administrators

    Assign users as location admins for access to reports and to receive compliance notifications

  • Global overview

    See all your workplace locations, number of active kiosks, visitors, hosts and total guests.

  • Secure cloud storage

    Your account will be stored and monitored with Amazon Web Services (AWS) encryption.

  • Add locations

    Purchase additional licenses and add locations at anytime for self management or request licenses from our sales team.

  • Multi-factor authentication

    Enable extra layers of security when logging into the Teamgo system on your desktop and devices.

  • Unlimited kiosks

    Setup as many iPad kiosks or QR code sign in points as you need to ensure your workplace is covered.

  • Connected kiosks

    Your workplace kiosks can be connected allowing visitors to sign in on one device and sign out on another.

  • Geofencing

    Enable proximity sign in and out when users enter the workplace and record location data, available with Teamgo Pass for smartphones.

Bookings, Calendars & Pre-Registration

Teamgo calendars gives you simple but feature rich booking and scheduling options for your employees, visitors and administrators. Setup personal calendars, rooms, desks, assets and much more that connect people to places and things, streaming and automating the entire arrival to departure process.

  • User Calendars

    Every user can have a personal calendar where they can see daily events including their pre-register guests, bookings and invite guests to self book.

  • Booking Calendars

    Create calendars for assets, rooms, desks, vehicles and more that offer your users or invited external guests to schedule for meetings etc

  • Pre-Registration

    Add your guests to calendars for pre-registered and scheduled meetings. Manually add guests, send booking links and customise the information you collect.

  • Visitor Types

    Save time and create templates for different visitor types that may need custom information from regular guests such as personal info, contact details or documents and forms.

  • One time bookings

    Add your guests for a one time booking when they come to visitor your workplace.

  • Recurring Bookings

    Setup recurring bookings for regular visitors and event types so minimise data entry and automate the invitations and arrivals process.

  • Booking Approvals

    Enable approvals from administrators when a booking is created, ensuring you maintain visibility and security and awareness at all times.

  • Notifications

    Enable options for booking notifications for new, updated or cancelled bookings with your users and external visitors.

Safety, Security, Privacy

  • Data management

    Manage data retention periods, remove and anonymise your visitor records anytime.

  • Export records

    View, sort and export your visitor records at anytime or setup scheduled email reports.

  • Digital signature capture

    Display agreements and information for visitors to sign, stored online and automatically email signed copies.

  • Evacuations

    Activate emergency mode with the web dashboard, send alerts to visitors and employees and see who's on site.

  • Offline sign in

    If your iPad kiosks or office WiFi goes offline, any kiosk data will be saved and synced once back online.

  • Multi-factor authentication

    Enable extra layers of security when logging into the Teamgo system on your desktop and devices.

  • Secure cloud storage

    Your account will be stored and monitored with Amazon Web Services (AWS) encryption.

  • Compliance

    Our standards and approaches align with ISO 27001, the international standard for information security. AWS is certified to ISO 27001, SOC 2 and PCI DSS, so you can be sure that your data is secure.

Support

  • 24/7 Live chat support

    Get in touch online by sending our global support team a message anytime you need assistance.

  • Email support

    Send our support team an email anytime and we can get back to your enquiry typically within a few hours.

  • Online guides and help

    Our documentation covers everything from FAQ's to setup guides and system requirements.

  • AI Assistance

    Super smart AI chat bot that will help you get the answers you need fast or instantly assign you to a team member.

  • Solutions Specialists

    Our specialists know the system well and can help you build the right visitor sign in process for your workplace.

  • Account managers

    Our account managers are available to help with plan and pricing enquiries and ensure you are getting the most out of your visitor management system.

  • Terms and contracts

    Customers on Enterprise plans can present alterations to the terms of service and agree to SLA.

Add-ons to enhance your workplace’s safety and security

SMS Notifications

Enable the unlimited SMS add-on and send instant notifications to mobile devices using SMS. Great for arrivals, packages, emergencies and more.

Visitor Board

Display your visitor and staff check-in on large format web enabled screens. The perfect overwatch companion for the busy office, concierge and security teams.

Safety Messaging

Create and send messages anytime to your visitors and users by Email or SMS and keep them informed of important events, social occasions or health and security advice.

Face Recognition

A fast, secure and touch free way to check in at any Teamgo iPad sign in point using just your smile! Teamgo FaceID is a popular option for employees and contractors.

Contractors

Streamline contractor management and compliance processes. Request certifications, issue check in options and monitor expiring documents.

Education

Parents and guardians can be linked to their children for instant notifications, checking in and out of schools, child care, venues and much more!

Bookings

Setup your rooms, desks, assets, services and more with a calendars for scheduling visitors and managing bookings.

Geofencing

Automatic sign in and out using the Teamgo Pass app with secure proximity detection and location data reports.

Australian Company

Proudly Australian technology company specialising in Visitor Management software and applications.

Amazon Web Services

You expect the best and we rely on the best with cloud hosting and security provided by Amazon AWS Australia.

Fanatical Support

24/7 support available and experienced account managers on standby - we provide hands on customer assistance.

Teamgo can help your workplace be safer and more secure.

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