Visitor management systems (VMS) have become an essential tool for businesses, enhancing security, streamlining operations, and improving visitor experiences. With so many options available, it can be challenging to choose the best one for your organisation. To help you make an informed decision, we’ve reviewed the top 15 visitor management systems of 2024. We’re proud to feature Teamgo at the top of this list, but each solution brings something unique to the table.
1. Teamgo Visitor Management
Why Teamgo is the Best Choice in 2024
Teamgo stands out as the leading visitor management system for several reasons. It offers an intuitive, cloud-based platform that supports QR code sign-ins, making it ideal for organisations of all sizes. Key features include ID badge printing, alert systems, evacuation plans, and comprehensive reporting. One of Teamgo’s most powerful features is its ability to track arrivals and exits across multiple checkpoints, ensuring a secure and efficient flow of visitors.
Teamgo’s pre-registration, QR code integration, and activity logs provide a seamless experience for both visitors and hosts. Additionally, the platform is highly customisable, allowing organisations to tailor the system to their specific needs. With a global customer base and a reputation for reliability, Teamgo remains the top choice for businesses seeking a robust, scalable, and user-friendly visitor management solution.
2. Kadence
Kadence offers a powerful visitor management system designed to bring people together while efficiently managing workplace spaces. With features like real-time visitor tracking, transparent record-keeping, and customizable email templates, Kadence ensures that your office remains secure and well-organised, even when your receptionist is out.
Key Features:
- Real-time visitor tracking
- Transparent record-keeping
- Customizable email templates
- Safe, touchless check-in
- Space utilisation insights
Kadence’s system simplifies the process of bringing visitors on-site, offering a fully managed experience for both hosts and guests. Automated reminders and notifications keep everyone informed, while the system’s pre-screening capabilities ensure a secure environment.
3. Qminder
Qminder is a cloud-based queue management system that enhances the visitor experience by allowing them to queue remotely using their mobile devices. It also provides businesses with valuable data to improve customer service and streamline operations.
Key Features:
- Remote queuing via mobile devices
- Text message alerts
- Customizable visitor data collection
- Cloud-based management
Qminder is particularly beneficial for businesses that deal with high foot traffic, as it reduces waiting times and improves overall customer satisfaction.
4. OLOID
OLOID focuses on mobility and offers a cloud-based SaaS platform for managing workplace identity and access. Its retrofit mobile access solution eliminates the need for physical access cards, integrating seamlessly with legacy access control systems.
Key Features:
- Retrofit mobile access
- Supports major PACS systems
- Cloud-based access control
- Instant mobile access
OLOID is ideal for organisations seeking to enhance security while providing a frictionless visitor experience.
5. uScann
uScann is a unique visitor management tool that focuses on health screening by tracking and screening visitors’ core body temperatures. This feature makes it especially valuable for organisations that prioritise health and safety.
Key Features:
- Temperature screening
- Prescriptive analytics
- Customizable alert workflows
- Historical reporting
uScann is perfect for corporations and educational institutions that need to maintain strict health protocols.
6. Brivo
Brivo offers a comprehensive platform that includes keyless access, mobile credentials, remote security management, and visitor management. Its open API allows for easy integration with third-party tools, making it a versatile solution for smart buildings.
Key Features:
- Keyless access and mobile credentials
- Remote security management
- Integration with third-party tools
- Smart building features
Brivo’s platform is ideal for organisations looking to create a connected and secure environment for visitors and employees alike.
7. iLobby
iLobby is a cloud-based visitor management system that caters to industries like manufacturing, education, and government. It offers a range of features, including guestbook management, notification sending, and badge printing.
Key Features:
- Guestbook management
- Badge printing
- Notification sending
- QR codes for repeat visitors
iLobby is well-suited for large organisations that need a reliable and scalable visitor management solution.
8. Sign In Enterprise
Sign In Enterprise allows hosts to track visitor access, manage guest information, and customise the sign-in process to fit specific business needs. Its flexible platform is ideal for organisations that require a tailored visitor management experience.
Key Features:
- Customizable sign-in processes
- Electronic document signing
- Instant host notifications
- Visual identification and watchlists
Sign In Enterprise is perfect for businesses that prioritise customization and security in their visitor management processes.
9. Greetly
Greetly’s cloud-based visitor management system streamlines data collection and enhances the visitor experience by allowing guests to check in using their mobile devices. It also provides real-time notifications to hosts.
Key Features:
- Mobile check-in
- Real-time notifications
- Digital document signing
- Cloud-based visitor logs
Greetly is a great choice for organisations looking to digitise their visitor management processes and improve efficiency.
10. CoReceptionist
CoReceptionist simplifies visitor registration and onboarding with features like ID scans, watch lists, and credential management. It’s designed to enhance security while providing a smooth check-in experience.
Key Features:
- ID scans and watch lists
- Credential management
- Notification sending
- Visitor onboarding
CoReceptionist is ideal for businesses that need to streamline their visitor management and security processes.
11. Visitly
Visitly offers a cloud-based visitor management solution that includes badge printing, facial recognition, and instant notifications. It’s designed to provide a secure and efficient visitor experience.
Key Features:
- Badge printing and facial recognition
- Instant notifications
- Customizable branding
- Web-based control panel
Visitly is perfect for organisations looking for a visitor management system with advanced security features.
12. Envoy
Envoy is a popular visitor management system known for its user-friendly interface and robust feature set. It offers customizable sign-in processes, pre-screening options, and integration with other workplace management tools.
Key Features:
- Customizable sign-in processes
- Pre-screening options
- Integration with workplace management tools
- Visitor notifications
Envoy is a top choice for enterprises that require a flexible and scalable visitor management solution.
13. Archie
Archie offers a tailored approach to visitor management with a focus on user experience. Its customizable white-label app allows businesses to register visitors directly on their branded application.
Key Features:
- Customizable white-label app
- Desk and room booking
- Seamless access control integration
- Real-time visitor tracking
Archie is ideal for organisations that want to provide a fully branded and integrated visitor experience.
14. Eden Workplace
Eden Workplace provides a suite of office management tools, including visitor management. It offers features like guest pre-registration, safety screening, and employee notifications, making it a comprehensive solution for modern workplaces.
Key Features:
- Guest pre-registration and safety screening
- Employee notifications
- Desk and room booking
- Visitor data analytics
Eden Workplace is a great option for businesses that need a visitor management system integrated with other office management tools.
15. Proxyclick (by Eptura)
Proxyclick is a well-known visitor management system that offers a wide range of features, including kiosk check-in, remote registration, and visitor pre-screening. Its robust integration capabilities make it a versatile choice for businesses of all sizes.
Key Features:
- Kiosk check-in and remote registration
- Visitor pre-screening
- Extensive integration capabilities
- Customisable visitor flows
Proxyclick is ideal for organisations that need a comprehensive and highly integrative visitor management system.
Conclusion
Selecting the right visitor management system depends on your organisation’s specific needs, budget, and the features you prioritise. Teamgo’s top position on this list reflects its unparalleled flexibility, security, and ease of use, making it the best choice for businesses in 2024. However, each of the other systems listed also offers unique strengths, so it’s essential to evaluate your options carefully to find the best fit for your organisation.
FAQs
Who uses visitor management systems? Visitor management systems are used across various industries, including corporate offices, healthcare facilities, educational institutions, government agencies, manufacturing plants, and more. They help streamline check-in processes, enhance security, and improve overall efficiency.
What is the essential feature of a visitor management system? Essential features include check-in and check-out functionality, visitor registration, badge printing, security integrations, host notifications, and data reporting. Customization and compliance with privacy regulations are also crucial.
Which is the best visitor management system? The best system depends on your specific needs, but Teamgo is a top choice due to its comprehensive feature set, ease of use, and strong security measures.
